How to Make the Most of One-On-One Meetings with Your Employees

If you’re like most business owners, you wear a lot of hats. You likely don’t have time to sit down with each employee for hours on end, so how do you make the most of one-on-one meetings?

Let’s begin by discussing ten ways to get the most out of your one-on-ones.


Make a point to be available and approachable:

Your employees should feel comfortable coming to you with questions, concerns, or ideas. If they don’t feel like they can approach you, they’ll be less likely to open up in one-on-one meetings.

Be prepared for each meeting:

Review your notes from previous meetings, and come prepared with questions or topics for discussion. This will help to make the most of your time together.


Make it a two-way conversation:

Encourage your employees to share their thoughts and ideas. One-on-one meetings are a great opportunity for them to be heard and to feel like their input is valued.


Show genuine interest in your employees:

Ask about their lives outside of work, and take an interest in their hobbies and interests. This will help to build a stronger relationship and rapport.


Be open and honest:

Share your own thoughts and feelings, and be open to hearing feedback from your employees. This will help to create a more trusting and supportive environment.


Encourage employee growth:

One-on-one meetings are a great opportunity to discuss career goals and development plans. Helping your employees to grow and develop in their roles will benefit both them and the company.


Address concerns and issues:

If there are any problems or concerns, address them openly and honestly. This will help to prevent them from becoming bigger issues down the line.


Celebrate successes:

Be sure to celebrate your employees’ successes, both big and small. This will help to motivate and encourage them to keep up the good work.


Give constructive feedback:

Provide honest and helpful feedback that will help your employees to improve and succeed. Avoid giving criticism that is vague or unhelpful.


Schedule regular meetings:

Make sure to schedule regular one-on-one meetings, so that you can stay up-to-date on your employees’ progress and address any issues promptly.


What should you cover in those meetings?

It is helpful to come prepared with questions or topics for discussion. Reviewing notes from previous meetings is a good way to prepare. In general, here are some things you should cover in such meetings.

  1. What are the goals the employee is working on?
  2. How is the employee progressing toward those goals?
  3. What challenges has the employee been facing?
  4. How can you help the employee to overcome those challenges?
  5. What are the employee’s thoughts and ideas?
  6. What feedback does the employee have for you?
  7. What can be done to help the employee grow and develop in their role?
  8. Are there any concerns or issues that need to be addressed?
  9. What successes has the employee achieved?
  10. What constructive feedback can you give that will help the employee improve?


Meeting regularly with employees is key to maintaining a good working relationship and ensuring that everyone is on the same page. By following these tips, you can make the most of your one-on-one meetings and your business will soar!


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